Total PT Fitness Office

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Total PT Fitness Office Software Single Computer, Single User


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Total PT Fitness Office (formerly Management Maker) is a billing and scheduling Windows based software for personal trainers. It will help schedule individual client or group appointments, maintain client payments, maintain staff hours and contains a marketing and retention feature.

client info page screenshot

TPTF Office is great for the individual trainer or the multi trainer fitness center. It can be utilized in wellness programs, corporate environments, health clubs, university fitness programs and recreational centers. As with all of our software, it is easy to use and affordable.

The system will alert you when clients need to update payments or memberships. It will keep maintain and track staff working hours. Other features include sending marketing emails for events or special offers. If a client’s attendance is falling off, the software will issue a notice, helping to promote improved retention.

TPTF Office personal trainer software will integrate with our fitness assessment software creating a comprehensive fitness package for the fitness professional.



  • Schedule individual appointments and group classes.
  • Track attendance, cancellations and no shows.
  • View by day, week, or month.
  • Print copies of the schedule for the staff and clients.
  • Unlimited clients.
  • Supports multiple users (see options or Licensing tab for more information).
  • Comes with two Admin log ins for extra cost.

screen shot of schedule       screen shot of staff schedule page


  • Bill clients for classes or sessions.
  • Track client payments.
  • Track and bill membership fees.
  • Create and track invoices.
  • Generate envelopes and/or labels for mailing.
  • Monitor revenue for the fitness center.

invoicing sample

Marketing and Client Retention:

  • Email or send postcard mailings for events, promotions, services, etc.
  • Postcard and email templates.
  • Notification alerts of clients with a high no show or cancel rate.
  • Email or mail delinquent clients to re-establish attendance.

marketing postcards

Total PT Fitness Office only $149 - one time license fee

  • Billing for classes, sessions or memberships
  • Scheduling of individual and groups
  • Unlimited clients
  • Email or mail for events and promotions
  • No show retention feature
  • Easy data backup
  • No annual or maintenance fee
  • Free email support


TPTF Office, is available on CD or as a download and made for Windows 7, Windows 7 x64, Windows 8, Windows 10, Surface Pro.

TPTF Office can be licensed for more than one user and it can be licensed to operate on a multiple computer network system.

Questions? Please call us at (800) 750-2756 or email us at

Once purchased there are no refunds on TPTF Office.

More detailed information on terms is listed here: Terms of Use